4 steps to optimize your Microsoft Enterprise Agreement

If you’re a Microsoft Enterprise Agreement (EA) customer, you’re probably already painfully aware of how much work goes into a successful renewal at the end of your three-year agreement. And as we enter what is traditionally the busiest time of year for EA renewals, you’re likely in the thick of reviewing, finalizing, and getting ready to sign and execute.

If your Microsoft EA renewal isn’t due until 2022, you might think you can relax, with plenty of time to think about preparing. The bad news is that you probably already need to be planning your EA renewal now.

EAs are one of the largest, most complex IT decisions and spends. Yet, a surprisingly large amount of organizations fail to realize the full value of this major investment. So whether you’re scrambling to renew in the next few months or taking a longer-term proactive view, SHI’s ridiculously helpful Microsoft licensing experts have some sage advice to share.

Our latest eGuide, SHI’s 4-Step Plan to Optimize Your Microsoft Enterprise Agreement Renewal, will help you create and execute an effective strategy for managing your Microsoft EA renewal.

Here’s a snapshot of what the eGuide has to offer:

The 4 Steps Outlined Are Built On A Critical 12-Month Timeline

When optimizing your Microsoft EA renewal, timing is absolutely everything. If you wait until the last six months – or worse – 90 days to start planning, there’s a high probability you won’t get the best deal. We work very closely with our customers to avoid this by mapping out a best-practice framework a full year in advance. While some may think that’s too early to start planning, once you consider the amount of work involved in the process you’ll understand why.

Step 1: Lay the Groundwork

  • Build your team with the right stakeholders
  • Understand current entitlements and usage
  • Identify underused benefits and entitlements (as well as potential compliance issues)
  • Understand Microsoft licensing and program changes

Step 2: Strategize for the Desired Outcome

  • Build a view of your future business and technology requirements
  • Review and compare different program options
  • Prepare a financial analysis to explore total cost vs. reward for duration of agreement
  • Use situational awareness to help inform decision making

Step 3: Structure an Effective Agreement

  • Formalize program renewal options
  • Review proposed terms and conditions
  • Finalize pricing terms

Step 4: Finalize the Agreement Before Executing

  • Review and finalize deal structure
  • Close out current contract
  • Sign and execute

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